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Assistant to the Chairman of the Board of Directors / Administration (80-100%)
Vista Alpina is one of Switzerland's leading eye clinics. Its main location (with a Type I operating theatre) is in the Visp railway station building. Vista Alpina also has three ophthalmology practices in Brig, Siders and Sitten, which are also located near railway stations. With more than 40 specialists, a wide range of services and over 5,000 surgical procedures per year, Vista Alpina covers a large part of the ophthalmological care in Valais.
Vista Alpina is an FMH-accredited training centre and an international reference centre for clinical research. Despite its considerable size, Vista Alpina has managed to retain its family-like spirit.
To support our Chairman of the Board of Directors (VRP) and strengthen our back office team, we are looking for a reliable, discreet and proactive personality with strong organisational skills.
Your tasks
Assistant to the Chairman of the Board of Directors
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You will maintain the Chairman's calendar and assist with the planning and coordination of appointments, board meetings and team meetings.
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You will handle incoming and outgoing correspondence (telephone, e-mail, letters).
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You will coordinate interfaces with medical staff.
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You will organise business trips for senior management.
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You will draft and revise letters, presentations and reports.
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You will run personal errands for the Chairman of the Board of Directors.
Administrative tasks / accounts receivable management
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You will prepare and process invoices as part of accounts receivable management.
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You will manage debt collection and process refunds.
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You handle correspondence with insurance companies and patients.
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You clarify queries regarding invoices.
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You check invoices for completeness and accuracy.
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You assist with projects to optimise invoicing and participate in internal evaluations.
Marketing
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You help organise patient information evenings and team events.
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You will be responsible for coordinating printed materials (appointment cards, flyers, etc.) and will be involved in their creation and further development.
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You will be involved in marketing, growth and other interesting projects.
Your profile
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Experience as an executive assistant or in a comparable position.
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Excellent organisational and time management skills.
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Very good written and verbal communication skills.
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Good IT skills (email programmes, Word, Excel, PowerPoint or Keynote).
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High integrity and confidentiality.
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Commercial degree or higher education (HF, FH).
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Interest in medicine and a dynamic clinic organisation.
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Native German speaker, good French and English skills.
What we offer
You can expect a motivated and competent team, insight into exciting management issues, attractive employment conditions and diverse development opportunities in a modern environment.
